ExComm Meeting Minutes |
Present were Board members Mel Anderson, Stevie Crowley, Bruce Stiles, Mike Johnson, and Meg Kelleher. Also present were John Seeliger and Glenn Case. Mel called the meeting to order at 1:10 p.m.
Approval of the Agenda was moved by Stevie, seconded by Bruce, and carried. Approval of the prior meeting’s minutes with no changes was moved by Bruce, seconded by Mike, and carried.
Mel submitted for approval the appointment to the board of Glenn Case as Newsletter Editor. Glenn excused himself so an unfettered discussion could ensue. No objections were raised, and Glenn returned to hear the resounding approval of the board.
Stevie and John reported that they have a signed contract with Howard Johnson’s for the RG next January, with the same room rates as last year, and the added benefit of no charge for the meeting rooms. They also have assurances that the issues of air conditioning in the meeting rooms and a room with wheelchair access have been or will be resolved.
Mike Johnson reported that he met with Michael Hall in California recently and has Michael’s address. Michael would greatly appreciate some mail; if anyone would like the address, contact Mike Johnson.
Stevie announced she was delighted to turn over editorship of MAAM to Glenn. She said it has been a great pleasure and privilege to have had the confidence of GPM for the past 5 years, and though the job is difficult, it held for her the rewards of meeting new people and the satisfaction of turning out a good product. Stevie has notified National that future mailings concerning the newsletter should go to Glenn, and she will give him copies of back issues of MAAM for his files. The board thanked Stevie and applauded her excellent service to GPM.
In the upcoming elections, there are no contested positions except for Member at Large, where 5 people are running for 3 available spots. Glenn confirmed with Stevie that the ballots are to be mailed to Ron Button, Elections Chair. The bylaws make no provision for write-in candidates in the election.
Glenn showed a sample of the membership directory he has prepared, which will go in the June issue of MAAM.
Bruce asked for any news on the AG. There will be a location meeting with Rose Lee Crutcher the weekend of May 13.
Motion to adjourn was made by Bruce, seconded by Stevie, and carried. Meeting adjourned at 1:53 p.m.
GPM ExCom June 4, 2000
PRESENT: Mel Anderson, Meg Kelleher, Bruce Stiles, Mike Johnson, Glenn Case, Laura Oliveira, Carolyn Robinson, Jerry Corbin.
Mel called the meeting to order at 12: 10 p. m. Guests included Terry Pokosh, Ellen Diana and Bill Rouse. The agenda for the meeting was approved unanimously and the minutes approval for the last meeting was tabled. Bylaws, parliamentarian and scholarship committee chairs are still open. OFFICER REPORTS Mike Johnson told the group the email notification was going smoothly and he is experimenting with using the site for some advertising. Glenn Case, MAAM editor, stated that he may move the bulk mail permit to Chandler as a matter of convenience depending on who will be taking the newsletter to the post office. An online directory was discussed but not supported due to the privacy issues involved. He also discussed having a member survey to determine what content we would like to see in the Maam and about what materials will be included. Laura Oliveira reported the checking account balance is $6140.55 and that we stayed within the budget for the past year. She will bring a proposed budget for the upcoming fiscal year to the new board at the next meeting. She received a request from National Mensa to send our local financial statement to them and, after some discussion, it was decided that she would contact them and find out what reasons they have for wanting it and bring it up at a later meeting. Jerry Corbin announced that the Forum attendance is picking up and he hopes to have a good summer crowds. Stevie Crowley will be taking over the Forum coordination beginning in August. The new member packet will be revised to reflect the election changes. A new member party was also discussed once again and Jerry will be working with Greg to locate a free or cheaper testing location. Ellen Diana reported that 50 people attended on National Testing Day. In his outgoing report as LocSec, Mel Anderson, with just a trace of a tear filling the comer of his left eye, announced that the printer was willing to continue doing the newsletter at a reduced rate and that we are now using mailing labels from national Mensa, which have bar codes, thereby reducing the mailing costs. He also told the group that the new local chapter intranet now has a home page with links to email addresses and access to a secured intranet for registered members. NEW BUSINESS Laura moved and Jerry seconded "that the subscription rate for MAAM be $12 per year, $6 for GPM members included in annual membership dues and $6.50 for national officers when arranged through American Mensa's corporate subscription program." The motion passed 5-2. Jerry Corbin commended Mel for his excellent performance as LocSec this year and a hearty round of applause was heard from every comer. Mel adj ourned the meeting at 1: 14 p.m
GPM ExCom Minutes
July 2, 2000
PRESENT: Jerry Corbin, Stevie Crowley, Laura Oliveira, Meg Kelleher, Glenn Case, John Seeliger, Mike Johnson, Carolyn Robinson, Mel Anderson, and guest Bruce Stiles.
Jerry called the meeting to order at 12:10 p.m. Approval of the agenda was moved by Laura, seconded by Carolyn and carried. It was moved by Stevie and seconded by Mel that the minutes for June be approved, and that the approval of the May minutes be tabled again, and such was carried.
The offices of Bylaws Chair, Parliamentarian, Scholarship Chair and Historian are open. Ellen Diana has resigned as Publicity Chair. Steve Broe has volunteered for the position. John Seeliger also volunteered to do the job; it was decided to discuss this at our next meeting.
OFFICER REPORTS:
Carolyn Robinson reported that she and Meg had fun in London. Carolyn is going to the AG and has emailed the registrar about her interest in the process and will try to gather ideas to help her do the job for our own AG.
Mike Johnson introduced short Forum evaluation sheets featuring drawings of a range of facial expressions from which to choose to express one’s opinions of the speaker and content of the speech. John objected to their sexist nature in that only a female face was depicted. Stevie will turn over Forum evaluation forms that she has to Mike for his consideration. Mike also announced the formation of a weekend escape travel SIG that would take advantage of low air fares to various locations in the region.
Now that he is a board member, John Seeliger wants a hat.
Glenn Case reported that Laurie Vickers, Circulation Manager, seems to be handling the mailing of MAAM from the Phoenix post office location, so there is no need to move the mailing base to Chandler. Glenn also initiated a discussion of the submission for MAAM from Susu Levy. The opinions of the board were polled, and Glenn will make a decision as to whether to include the piece.
After shouting "Free at last!!" Mel Anderson announced his official housewarming party set for July 29.
Laura Oliveira reported the checking account balance is $6,258.98 as of fiscal year ending 6/30/00. She presented a budget for the upcoming year, which includes a $700 amount available for a party or some other use. She suggested we come up with some ideas over the next month on how to spend the money and discuss it at the next meeting. Even with spending this $700 amount, we will still have a cushion of $400 surplus in the budget.
Stevie Crowley reported that she is looking for ideas on speakers to have at the Forum. Regarding the RG, she has emailed Bob Cox about getting the advertising started. There is a new sales manager at the hotel with whom relations are progressing smoothly.
Jerry Corbin reported that he has reserved the room for the Forum at the Pyle Adult Center for a year. Greg Webster is looking for a new test location, possible the Pyle Center. Greg is also looking for someone to help out as an East Valley proctor. Jerry expressed his appreciation of the new board, and anticipates a fun year working together.
NEW BUSINESS
Carolyn moved and Mel seconded that Alan Gore be appointed historian of GPM. Discussion affirmed his eminent suitability for the job, and the motion was carried. Stevie said she has all the old MAAMs on disk, which she will give to Alan.
Laura moved and Meg seconded that GPM participate in National Testing Day 2000. The motion was carried.
Motion to adjourn was made by Laura and seconded by Stevie. Meeting adjourned at 1:15 p.m